Secure patient communication
Encrypted data handling, role-based operational access, and configurable retention policies for patient messages.
AI receptionist for dental, med spas, and specialty clinics
Capture missed calls, book more patients, and reduce no-shows automatically.
We install an AI patient communication system for your practice in 7 days. HelloHealthAI answers calls and texts 24/7, books and reschedules appointments, and hands off complex cases to your team with full context.
Built for healthcare workflows
HIPAA-ready communication controls
24/7 call + text handling
Human escalation when needed
Healthcare trust layer
Built to be safe, practical, and easy for your staff to run daily.
Healthcare buyers need more than nice design. They need secure communication, clear escalation rules, and confidence that workflows will not break on busy days.
HIPAA-ready controls
Policy-aligned workflows and auditable communication trails help teams support compliance requirements.
Human handoff
Complex cases escalate to staff instantly with summaries, context, and next-action prompts.
AI phone answering for common questions
Missed-call text back automation
Appointment request capture
FAQ chatbot and SMS assistant
Reminder and confirmation flows
Reschedule workflow support
Lead routing to staff
Dashboard reporting + summaries
Call transcripts + follow-up context
Office-hours / after-hours routing
Phase 1 offer
Service-led AI receptionist install with clear package pricing.
Choose a package based on automation depth and integrations. Every package is built around practical front-desk relief and revenue capture.
Starter
$1,000 setup + $497/mo
Best for single-site practices starting automation.
• Missed-call text back
• FAQ chatbot / SMS assistant
• Basic lead capture
• Office-hours automation
Growth
$2,500 setup + $997/mo
Recommended for practices ready for AI voice + scheduling flows.
• Everything in Starter
• AI voice receptionist
• Appointment request flow
• Reminder / confirmation flows
• Basic analytics
• 1 integration
Pro
$5,000 setup + $1,500–$2,500/mo
For multi-location, high-volume, and custom workflow operations.
• Everything in Growth
• Custom workflows
• Multi-location / multi-provider support
• Call scoring + reporting
• Priority support
• Advanced integration
Pricing is intentionally transparent for Phase 1 so healthcare operators can evaluate ROI quickly without waiting on a custom quote cycle.
ROI focus
See how many appointments your practice is losing today.
Patients can
Book, reschedule, confirm, and ask common questions 24/7.
Book, reschedule, confirm, and ask common questions 24/7.
Staff can
Review updates, escalations, and summaries in one clean queue.
Review updates, escalations, and summaries in one clean queue.
Owners can
Track bookings recovered, no-show reduction, and admin time saved.
Track bookings recovered, no-show reduction, and admin time saved.
Interactive ROI estimator
Appointments/month200
No-show rate18%
Avg visit value$180
Reduction target35%
Estimated monthly revenue recovered
$2,268
Product workflow visual
From missed call to confirmed visit in one automated flow.
A single workflow that patients feel as fast service and staff experience as clean operational updates.
Inbound call or text
HelloHealthAI answers in seconds and verifies intent (book, reschedule, question, confirmation).
Smart scheduling logic
Checks your appointment rules, provider availability, and visit type constraints.
Patient confirmation
Patient receives instant confirmation and reminder sequence with self-serve update options.
Staff handoff dashboard
Team sees summaries, escalations, and schedule changes without digging through threads.
Patient Flow · Conversation Summary
After-hours missed call → SMS recovery sentAI automated
Patient requested reschedule for Tue 2:30 PMSchedule recovered
Reminder sent for tomorrow 11:00 AMConfirmed
Insurance question escalated to staffAI triaged
Front Desk Queue · Daily KPIs
After-hours capture18
AI triage completions42
Risk alerts7
Human handoffs5
Case study snapshot
Modeled sample scenario: dental clinic ROI in 45 days.
This modeled scenario represents typical improvements from missed-call recovery and reminder automation in a busy clinic environment.
“The schedule stopped leaking after-hours opportunities once follow-up became instant.” — Sample operator narrative
All figures shown in this block are sample modeled outcomes for planning, not a published customer claim.
No-show rate19% → 10%
After-hours bookings+31/mo
Front-desk time saved2.6 hrs/day
Estimated revenue recovered$8.2k/mo
Decision support
HelloHealthAI vs hiring another front-desk staff member
| Capability | HelloHealthAI | Additional hire |
|---|---|---|
| 24/7 coverage | Yes | No |
| After-hours response | Instant | Limited |
| Handles repetitive scheduling | Automatically | Manual |
| Escalates edge cases to humans | Yes | Yes |
| Scales during call spikes | Yes | Not easily |
FAQ
Answers to common buyer questions
Does this replace my receptionist?
No. It removes repetitive call and text load so staff can focus on in-office patient experience.
Can conversations be handed off to my team?
Yes. Escalations include conversation summaries and recommended next actions.
Can it reduce no-shows?
Yes. Automated confirmation and reminder flows make rescheduling easy before a slot is lost.
How long does setup take?
Most practices can configure core workflows quickly, then optimize with real usage data.
Book demo
Get a 15-minute revenue leak audit built for your practice.
We map your missed-call pattern, estimate no-show recoverability, and show exactly how the workflow fits your current team.
Includes custom missed-revenue estimate and staffing impact model.
Shows your workflow with escalation points before go-live.
No disruptive migration required for existing front-desk operations.